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NEW ITEMS!
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2013 Income Tax Changes and Withholding Information
QUALIFIED MEAL REIMBURSEMENT REDUCED TO $50 PER DIEM
New Dependent Care and Medical Reimbursement Forms as well as Direct Deposit Form from take care by WageWorks
2013 Income Tax Withholding Forms
2013 - Increase in Local Milage Reimbursement Rate
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Memo from the Controller, dated April 5, 2013
SEE CHAPTER 7 - AR 7400 Travel Expense Policy (revised 3-12-13)
See Employee Benefits
IRS W- 4 (2013)
IRS W-9 (Dec. 2011)
Standard Mileage Reimbursement.
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| ADMINISTRATIVE SERVICES |
Campus Key Distribution
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Building and room keys ordered through the Facilities Dept. Work Order process are picked up in AD114. Keys must be signed for by the intended recipient.
If you are ordering a block of keys for your department, please forward a list of recipients to Administrative Services. We will notify them individually when the keys are completed. See Facilities below for information on requesting keys.
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Citizens' Oversight Committee - Measure G
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Information on meeting schedule, minutes and related documents for the Measure G Bond Oversight Committee. |
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Event Planning Calendar |
For public and internal use in planning events. |
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Facility Rentals |
For information on campus venues for rent, contact Mark Darcourt at 818-240-1000, Ext. 5109 or Ext. 5112. General forms: Basic Rental Agreement, Hold Harmless Agreement, Insurance Requirement Information. College policy: AR 6700 Use of College Facilities
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| BUSINESS SERVICES |
Bid/Supplier List
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For suppliers who would like to be included in Glendale College's vender list. |
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Bids |
Current bids for property or services and related information. |
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Business Card Orders |
Business card order form for Glendale College employees. |
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College Information Operators |
Telephone Directory
Voicemail information, information on obtaining and activating college telephone extensions, list of Volunteer Translators, Division Chair Listing, Instructor Schedule Form
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Contracts |
Personal Services Agreement (PSA) and Contractor's Payment Request/Invoice. |
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iProcurement |
Training for iProcurement - Powerpoint presentation of Oracle Upgrade. Contact Susan Courtey for access code. |
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Mail Distribution |
Internal mail distribution for the main campus, Garfield and the Professional Development Center. |
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Mileage Claim Form |
Mileage Claim Form
IRS Standard Local Mileage reimbursement rate.
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Oracle Training (Powerpoint of Upgrade) |
See iProcurement above. |
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Duplicating and Printing Services |
Request for Duplicating Services Form,
Request for Instructional Materials Form
See webpage for instructions and new requirements.
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Purchasing |
Forms and guidelines for purchasing office supplies, equipment and furniture. Membership Request Form.
ARRA_WIA Weekly Attendance & Progress Reports |
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Travel Request Form and Instructions
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Request form for college/class-related travel. Allow 2 weeks for processing.
Cannot be filled in on-line. Contact the Purchasing for a Travel Request Form. Qualified meals will be reimbursed up to $50/day (revised 3-12-13), with receipts.
See AR 7400 Travel Expense for reimbursement of meals without receipts. For more information, see the Travel Instructions Sheet, BP 7400 Travel, AR 7400 Travel Expense Policy (revised 3-12-13) and AR 7401 Reimbursement of Mileage and Parking Claims.
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Volunteer List |
A record of volunteers working in your department must be submitted each semester/session to the Business Services Dept. in AD 117. Contact Christine Reiner at Ext. 5120 for more information. |
| CAMPUS POLICE |
The Clery Act (pdf) |
Crime statistics disclosure in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act. |
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Crime Prevention and Campus Safety |
Information on Crime Prevention and safety measures. |
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Emergency Alert System |
Emergency alert system (Text message) for Students and Staff |
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Incident Reporting |
How to file an on-campus crime report with the Campus Police Department. Information on filing off-campus incidents. |
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Parking Information
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Parking lot map, information on parking lot closures, citations, student and staff parking, motorcycle parking and more. |
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Forms |
Parking permit request form for CSD students, Employee or Contractor Permit Request Form,
GCC Police Vehicle Registration Form,
Request for Administrative Review
Employee Reassignment Form
Visitor and Event Permit Request form.
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SMOKING ON CAMPUS: |
New District Smoking Policy - No smoking on campus. See BP 3570 Smoking Policy, revised 4-15-13 and AR 3570, revised 3-12-13 for details. |
| FACILITIES |
Campus Key Requests |
Requests for campus keys must be submitted by your department head, division chair or manager. Contact Dan Padilla at Ext. 6610 for access permission. Under "Describe Work Requested", list each employee(s) and key(s) needed for each person. Cabinet keys, desk keys and any other type of key should also be requested in this manner. Completed keys are issued by Adminstrative Services in AD114. |
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Custodial Services |
Submit requests for custodial service by Facilities Work Order. |
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Grounds Maintenance |
Report any grounds maintenance problems to Ext. 5555. Or submit a Facilities Work Order. e.g. Broken branches, sprinklers, etc. |
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Maintenance/Service Requests |
For immediate service for slip/fall hazards, call Ext. 5555. Otherwise, please complete Facilities Work Order. For access to Work Orders, contact Dan Padilla at Ext. 6610. |
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Recycling and Destruction of Sensitive Material |
Information on Glendale College's recycling program. |
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Central Receiving |
Clearing house for products and supplies ordered. |
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Transportation Arrangements for Campus-related events
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Request form for vehicles used for college-related meetings, field trips etc. |
| FISCAL SERVICES |
Accounts Payable
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Travel Request Form,
Mileage Reimbursment Rate: Standard Mileage Reimbursement.
Mileage Claim Form
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Accounts Receivable
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Controller
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District Accountant
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Employee Benefits |
Link to Human Resources for more information on Benefits, Policies and Handbooks.
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General Accounting |
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Grants Accounting
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ARRA WIA Weekly Attendance & Progress Reports, ARRA Attendance Progress |
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Payroll
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Demystifying How Faculty Get Paid - Powerpoint presentation for Adjunct Faculty which explains pay and sick leave for those applying for unemployment.
IRS and CA Income Tax Withholding forms.
Payroll Schedule: Fall-Spring 2012-2013 Payroll Schedule: Full Time and Adjunct Faculty: Hourly, Non-Instr. and Substitute - revised 09/04/12.
Time Reports: Certificated - Adjunct - C2, Classified, Night Differential, Weekly Absence Report.
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Tuition |
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| FOOD SERVICES |
Catering Services
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Places to Eat
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