Administrative Services encompasses several departments that provide efficient, cost-effective support to the college and seeks to utilize ecologically-friendly materials and processes wherever possible.

DEPARTMENT HOME PAGE

SERVICES

SERVICE INFORMATION
 

FROM THE BUSINESS OFFICE

 

PURCHASING CUTOFF DATES - 2016 

Please allow additional time for internal processing.  

 

  FROM THE CONTROLLER'S OFFICE Vacation and Sick Leave Balances Are Now on Your Check Stubs - 12-21-15.

2016 Income Tax Changes and Withholding Information - effective January 1, 2016

 

 

Information from the Controller's Office, effective January 1, 2016 on the following topics:

  • Changes to Federal and State Income Tax Withholding
  • Employee Social Security/OASDI and Medicare
  • Additional Medicare Tax of 0.9% on wages over $200,000 
  • Federal Withholding - Form W-4
  • State Withholding - From DE-4
  2016 Local Mileage Reimbursement Rate Decrease in the standard business mileage reimbursement rate to $.54 for 2016.  Use the 2016 Mileage Claim Form for reimbursement requests for January 1, 2016 - December 31, 2016 below under Fiscal Services/Accounts Payable.
  Employee's State Withholding Allowance Certificate - Form DE-4 State of California income tax withholding form, Form DE-4.
  Employee's Federal Withholding Allowance Certificate - Form W4 Federal income tax withholding form, Form W4.
  2016 Federal Mileage Reimbursement Rate  The standard business mileage reimbursement rate for 2016 has been decreased to 54.0 cents per mile. All mileage incurred on or after January 1, 2016 to December 31, 2016 will be reimbursed at this rate.  Use the 2016 Mileage Claim Form for reimbursements.
  2015 Federal Mileage Reimbursement Rate The standard business mileage reimbursement rate for 2015 is 57.5 cents per mile. Effective for all mileage that occurs on or after January 1, 2015 through December 31, 2015.  Use the 2015 Mileage Claim Form for reimbursements.
  Opt-out of Medical Coverage Form Request to opt-out of District medical coverage and receive a monthly stipend for the period of January - December.  Submit form to Menchie Braza in Employee Benefits.
ADMINISTRATIVE SERVICES
  2015 Facilities Master Plan The 2015 Facilities Master Plan final draft was completed 10-7-2015.  
  Budget Information Information on tentative and final budgets as well as budget presentations.  

Campus Key Distribution

Building and room keys for the Garfield Campus and the Verdugo Campus (Main Campus) are ordered through the Facilities Department Work Order process.  The key owner will be notified when the key is completed and can be picked up in Administrative Services for the Verdugo Campus or from the Administrative Dean's office for the Garfield Campus.

 

Submit a separate form for each person and indicate if they are a new or returning employee or replacing a lost or stolen key. A GCCPD police report is required for lost or stolen keys before a replacement can be issued.  Please indicate the police report number when submitting a request for a replacement. Keys must be signed for by the intended recipient

 

Contact Virna Silva in Facilities at Ext. 5555 for questions about key orders.

  Electronic Building Key Card Access

Electronic building key cards for the following buildings can be ordered through the Facilities Department Work Order process:

  • Arroyo Seco Building (AS)
  • Camino Real Building (CR)
  • San Fernando Complex (SF)

Contact Virna Silva at Ext. 5555 if you have questions.


Facility Rentals

For information on campus venues for rent, contact Mark Darcourt at 818-240-1000, Ext. 5109 or Ext. 5112.  .

  Measure G Citizens' Oversight Committee
Information on meeting schedules, committee minutes and related documents concerning the Measure G Citizens' Oversight Committee.
BUSINESS SERVICES

Bid/Supplier List

For suppliers who would like to be included in Glendale College's vender list.   

Bids Contact Susan Courtey at Ext. 5124 for more information on current bids for property or services.

Business Card Order Form Business card order form for Glendale College employees.

College Information Operators 

College Directory

 

Directions on How to Access your Voicemail

 

Obtaining and activating your college telephone extension.

 

Instructor's Schedule - This information assists the telephone operators in answering questions concerning office hours, contact information, etc. for instructors.


Contracts Personal Services Agreement (PSA) and Contractor's Payment Request/Invoice.
  Duplicating and Printing Services Request for Duplicating Services Form,

Request for Instructional Materials Form

See Duplicating webpage for instructions and new requirements.

iProcurement Training for iProcurement - a Powerpoint presentation on using the Oracle system. Contact Susan Courtey for an access code if you do not have one.

Mail Distribution Internal mail distribution for the Verdugo Campus, Garfield Campus and the Professional Development Center.
  Meal Reimbursement See Administrative Regulation (AR) 7400 Travel Expense Policy
Mileage Claim Forms

2016 Mileage Claim Form

2016 IRS Standard Mileage Reimbursement rate

 

2015 Mileage Claim Form

2015 IRS Standard Mileage Reimbursement rate.

 


Oracle Training (Powerpoint) See iProcurement above.

Purchasing

Forms and guidelines for purchasing office supplies, equipment and furniture.  

 

To return an item, contact Purchasing first and provide Purchase Order number or product information.

 

Membership Request Form:  Contact Christine Reiner at Ext. 5120.

  Surplus Items Contact Susan Courtey at Ext. 5124 to declare college property as surplus.

Travel Request Form and Instructions

Request form for college-related travel.  Allow 2 weeks for processing. 

 

Travel Request Forms can be obtained in Purchasing. Qualified meals will be reimbursed up to $50 per day with receipts.  

 

For more information, see:

 

 

 

 Volunteer List

A record of volunteers working in your department must be submitted each semester/session to the Business Services Dept. in AD 117.  A Volunteer Services Agreement must be kept on file in your Department.  Contact Christine Reiner at Ext. 5120 for more information.
COLLEGE POLICE DEPARTMENT The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act Annual crime statistics disclosure in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act.

Emergency Alert System Voluntary participation in the emergency alert program by text message for students and staff.
  Incident/Crime Reporting

Confidential reports can also be made anonymously to the Health Center, Human Resources or the College Police Department. 

 

See BP and AR 3515 Reporting of Crimes.

   LOST & FOUND Lost and Found items are recorded and maintained in the College Police Department Office in SM 153.  For more information, call 818-409-5925 or 818-240-1000, Ext. 5205 Monday - Friday, from 8am - 5pm.

Parking Information

Parking lot map, information on parking lot closures, citations/tickets, student and staff parking, motorcycle parking and more.
SMOKING ON CAMPUS: No smoking  on campus or in parking lots.  See BP & AR 3570 Smoking Policy.
FACILITIES  2015-19 Five Year Capital Outlay Plan (2015-16 First Funding Year) - Summary This is the District Projects Priority Order (page five of the Outlay Plan) which lists information on future construction projects. Please contact Nelson Oliveira, Director of Facilities if you have any questions.
Campus Key Requests

See Campus Key Distribution under Administrative Services above.  Contact Virna Silva at Ext. 5555 for questions about key requests.

  Central Receiving

Clearing house for products and supplies delivered to the campus.

 

Authorized pick-up location for FedEx and UPS.  Items must be pre-addressed and brought to Central Receiving.  Sender must contact FedEx or UPS directly for pick-up authorization.  Forms and envelopes are available in Central Receiving.  Contact Jose Hernandez for large item information.

 

For more information, contact Jose Hernandez at Ext. 5562.

 

To return an item ordered through Purchasing, contact Hasmik Ghanbary at Ext. 5125 first and provide Purchase Order number or product information. 
 


Custodial Services Submit requests for custodial service by Facilities Work Order.
  Energy Conservation & Modernization Presentation GCC - saving energy, improving the learning environment and reducing maintenance costs. (PowerPoint presentation)
  Facility Index Presentation
Planning for Preventive Maintenance results in less disruption to classes. (PowerPoint presentation - July 15, 2013)
  2015 Facilities Master Plan The 2015 Facilities Master Plan final draft was completed 10-7-2015. 

Grounds Maintenance Report any grounds maintenance problems to Ext. 5555 or submit a Facilities Work Order.  e.g. broken branches, sprinklers, etc.

Maintenance/Service Requests For immediate service for hazardous conditions, call Ext. 5555.  Otherwise, please complete the Facilities Work Order

Recycling at Glendale Community College

Information on Glendale College's recycling program.

 

  Destruction of Sensitive Material Contact Facilities at Ext. 5555 for the location of the nearest sensitive material bin.  THESE BINS ARE NOT FOR RECYCLING PAPER.

Transportation Arrangements for Campus-related events

Request for Vehicle Transportation form for vehicles used for college-related meetings, field trips etc.

 

Contact Jose Hernandez at Ext. 5553 or 5562 for more information.

FISCAL SERVICES

Accounts Payable

For Travel Request Form processing questions, contact Julia Fong, Ext. 5133.

 

  Reimbursement Rates: 2016 Standard Mileage Reimbursement Memo
    2016 Mileage Claim Form
    2015 Standard Mileage Reimbursement Memo
    2015 Mileage Claim Form

Accounts Receivable



Controller



District Accountant



Employee Benefits

Health Care summaries for Blue Shield and Kaiser, including prescription drug coverage information. 

 

Forms and information on:

  • 403(b) and 457(b) TSAs
  • Health plan enrollment and change requests
  • Cigna Insurance
  • Delta Dental
  • Medical and Dependent Care reimbursement
  • Opt-out of Medical Coverage Form

Link to Human Resources for more information on Benefits, Policies and Handbooks.


Grants Accounting


Payroll

Demystifying How Faculty Get Paid - (currently under revision) Powerpoint presentation for Adjunct Faculty which explains pay and sick leave for those applying for unemployment. 

 

IRS and CA Income Tax Withholding forms.

 

PAYROLL SCHEDULES: 

Intersession Payroll Schedule

Fall Semester Payroll Schedule

Spring Semester Payroll Schedule

 

Time Reports: Certificated - Adjunct - C2, Classified, Night Differential, Weekly Absence Report.

 


Tuition
FOOD SERVICES

Catering Services


 

Places to Eat


 

 

 

 

 

 

 

 

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Last updated: 3/28/2016 10:59:42 AM