GOVERNANCE BEST PRACTICES
All members voting or non-voting:
- Familiarize themselves with the mission of the committee as indicated on the Blue List and GCC's mission statement.
- Regularly attend and recruit proxies in the event of absence.
- In the event of a disagreement about governance procedures, consult the Governance Document or contact the Governance Review Committee.
- When first participating on governance committees, attend the annual Fall governance workshop
- Know who appointed them.
- Consult with their appointing agency (Guild, Senate, and CSEA executives, ASGCC cabinet, Administration) for general guidance and for specific concerns about policy proposals.
- Verify that membership matches the Blue List and (in the case of the 4 standing committees) the Governance Document
- Verify the committee has a quorum (majority of the voting members as indicated on Blue List) before action is taken; discussion may take place in the absence of a quorum but no actions or motions can be taken without a quorum
- Verify that only voting members vote – “Resource” members do not have a vote
- Forward agenda to the committee four working days before the meeting; include student government by emailing and and also by placing a hard copy in the ASGCC mailbox.
- Forward a “Motions Report” along with appropriate minutes to the Governance office. A schedule for reporting motions and minutes is forwarded to chairs and secretaries each month.
- Follow up on actions and decisions taken at the meeting.
- Members of governance committees are appointed for a term of up to 4-years by one of the following constituencies:
• the Academic Senate
• the Administration (both for administration and other classified seats)
• the Guild
• “Joint Faculty” are appointed jointly by the Guild and the Academic Senate executives.
• The CSEA appointments are 2-year terms.
• The ASGCC appointments change each semester dependent upon student’s schedules.
- "Resource" members do not have terms.
Persons may be appointed to committees and sub-committees by the various constituencies or by the committee to serve as resources of information; however a resource member will not have voting rights. A resource can be any person a committee feels has expertise to offer with respect to the committee’s business (Administrative Regulation 2511, Governance Document).
The Governance webpage provides other documents for reference: www.glendale.edu/governance